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QuickBooks books-integrity glossary
The QuickBooks money-leak glossary
Plain-English definitions of the things that quietly drain a QuickBooks file — and how a free, read-only AI agent surfaces each one for your review.
Ghost vendor
A ghost vendor is a vendor record in QuickBooks that doesn't correspond to a real, verifiable supplier — it may be fabricated to route payments, or simply a stale or never-real record that bills still flow through.
How we surface it →Cross-object duplicate
A cross-object duplicate is one real payment recorded twice in QuickBooks as two different record types — most often a hand-entered bill and the same payment re-added from the bank feed as an expense.
How we surface it →Split payment
A split payment is a single bill broken into several smaller bills so each piece falls under an approval limit that the full amount would have triggered.
How we surface it →Unit-price creep
Unit-price creep is a supplier raising the per-unit price over time in a way that never shows on the books because the bill totals keep changing with quantity.
How we surface it →Books Integrity Score
The Books Integrity Score is a single 0-to-100 number that summarizes the health of a QuickBooks Online file, calculated the same way every time.
How we surface it →Duplicate payment
A duplicate payment is the same bill paid more than once in QuickBooks — including near-duplicates where the vendor, amount or date differ slightly enough that the built-in exact-match check misses them.
How we surface it →Unused vendor credit
An unused vendor credit is money a supplier already credited back to you that sits unapplied on the account instead of reducing what you owe or being refunded.
How we surface it →First-digit screen
A first-digit screen is a forensic check that compares the leading digits of your spend amounts against the natural pattern real spending follows, to surface amounts that don't occur naturally.
How we surface it →See these on your own books — free.
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