Invoice AuditorGlossary › Ghost vendor
QuickBooks books-integrity glossary
Ghost vendor
A ghost vendor is a vendor record in QuickBooks that doesn't correspond to a real, verifiable supplier — it may be fabricated to route payments, or simply a stale or never-real record that bills still flow through.
Ghost vendors are dangerous because payments to them look ordinary in the books. The fingerprints are usually small: a vendor with no address or tax ID, round-number bills, activity that starts the same week the vendor was created, or a name that almost matches a real supplier. Invoice Auditor surfaces vendors that carry these patterns as a read-only risk score for your review — it flags; a human decides. It never declares fraud and never touches your books.
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